Actuals — BuildOrch by Soluture

One cost spine

Budget, committed, incurred — on the same row.

Actuals land against the WBS node they belong to, not a parallel ledger view, so the variance you see is the variance that exists.

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Committed cost

POs and subcontract awards register as commitment the moment they are placed, long before an invoice arrives.

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Incurred cost

Invoices, timesheets and plant hire post against the WBS, sourced from the ERP and never re-keyed.

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Live variance

Budget vs committed vs actual on one row — no month-end reconciliation spreadsheet.

Where the numbers come from

Your ERP stays the source of truth.

BuildOrch consumes cost from the system of record and maps it to the plan — every posting carries its ERP identity so nothing is double counted.

ERP postingAn invoice, timesheet, plant hire or subcontract certificate is posted in your ERP exactly as it always was.

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Mapped to the WBSBuildOrch picks it up and attaches it to the activity it belongs to, keeping the ERP document identity intact.

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Roll-upThe figure climbs the breakdown — activity, package, phase, project — with budget and commitment sitting beside it.

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Earned valueActual cost meets earned value, so CPI, SPI and the forecast at completion move on their own.

Actuals posted against the planned WBS nodeCost lands on the same activity you budgeted, so a variance is a real variance — not two systems disagreeing about which line it belongs to.
Commitment tracked separately from spendA PO raised today is money gone tomorrow. Commitment appears the moment it is awarded, often months before the invoice arrives.
Sourced from the ERP with its identity intactEvery posting keeps its ERP document number, so any figure here traces straight back to its source and nothing is ever counted twice.
Roll-up by phase, package or whole projectRead the same cost at any level of the breakdown — one activity, one phase, or the entire contract — without rebuilding a spreadsheet.
Feeds earned value and forecast at completionActual cost is the AC in the earned-value calculation, so CPI, SPI and the forecast at completion update themselves as postings arrive.

In the product

Cost roll-up, live.

Every level of the breakdown carries its own budget, commitment and actual.

Why it matters

No surprise at month end.

When commitment is visible the moment it is raised, the overspend conversation happens while there is still time to act on it.

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Early warning

See spend building against a package before the invoice lands.

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Traceable

Drill from a roll-up figure to the posting that created it.

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Reconciles

Because it is the ERP’s number, finance and delivery never disagree.

What the job has actually cost.